BY-LAWS OF THE TULSA CHAPTER OF THE OKLAHOMA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
Updated April 23, 2020
ARTICLE I - NAME AND OBJECT
Section 1 - The name of this organization shall be "The Tulsa Chapter of The Oklahoma Society of Certified Public Accountants".
Section 2 - It shall be a part of The Oklahoma Society of Certified Public Accountants.
Section 3 - Its purpose shall be to promote the objectives and activities of The Oklahoma Society of Certified Public Accountants, the ethics of the profession of accounting, to encourage cordial relationships among its members, and to transact any and all business connected therewith.
ARTICLE II - MEMBERSHIP
Section 1 - Every member of this Chapter shall be a member in good standing of The Oklahoma Society of Certified Public Accountants.
Section 2 - Any applicant who is a member in good standing in The Oklahoma Society of Certified Public Accountants shall be automatically admitted to membership in this Chapter upon receipt of required dues. Student Members and Associate Members do not have voting rights. Student Members and Associate Members may not be appointed to chair a committee, but may serve on committees.
ARTICLE III - OFFICERS AND THEIR ELECTION
Section 1 - The Officers of this Chapter shall be a Chairman, an Immediate Past-Chairman, a Vice-Chairman, a Secretary, and a Treasurer, each of whom shall be a member in good standing. Such officers shall be elected at the annual meeting of the members and shall hold office for one year or until their successors are elected and qualified.
Section 2 - The annual election of officers shall be held at the annual meeting of the members of the Chapter and the terms of the officers elected shall begin effective May 1 of each year.
Section 3 - A Nominating Committee, comprised of the Chairman, Vice-Chairman, and three Committee Chairpersons nominated from and elected by the Board of Trustees shall, at least six weeks previous to the annual meeting, meet for the purpose of selecting one nominee for each office of this Chapter. After making its selection for each office, the Nominating Committee shall forthwith certify the chosen list of candidates to the Secretary of the Chapter, who shall provide a written copy of such list to each member at least three weeks preceding the date of the annual meeting.
Section 4 - Nominations for any office, in addition to those submitted by the Nominating Committee, may be made from the floor by any member at the time of the annual meeting.
Section 5 - In the event of a vacancy in the office of President, Secretary, or Treasurer the same shall be filled by appointment by the remaining officers by a two-thirds vote of that group, and such appointee shall fill out the unexpired term of such vacated office. In the event of a vacancy in the office of Vice-President, a special meeting of the Chapter shall be called for the purpose of electing a successor, and candidates shall be nominated and the election shall be held in the manner prescribed for the annual election of officers in Sections 3 and 4 of this Article. Nothing herein shall prohibit the selection of a nominee for Executive Vice-President who is already an officer of the Chapter.
ARTICLE IV - POWERS AND DUTIES OF OFFICERS
Section 1 - It shall be the duty of the Chairman to preside at all meetings and to enforce all laws and regulations relating to the administration of the Chapter.
Section 2 - The Chairman shall call meetings of the Chapter of Board of Trustees when it is deemed necessary or when requested to do so by a majority of the said Board of Trustees, or upon written request of ten or more members.
Section 3 - The duties of the Immediate Past-Chairman shall be to assist the President when requested to do so.
Section 4 - In the absence of the Chairman, the Vice Chairman shall have all the powers and prerogatives of the Chairman. The Vice-Chairman shall be President-Elect of the Chapter, and shall become President at the expiration of his term as Vice-President.
Chairman Pro Tempore
Section 5 - In the event of the absence of the Chairman and Vice-Chairman from any meetings of the Chapter or Board of Trustees, one of the elected members of the Board of Trustees present shall preside.
Section 6 - The Secretary shall perform all duties usually pertaining to his office and such other duties as may be assigned to him by the Chairman or the Board of Trustees. It shall also be his duty, subject to the Board of Trustees, to initiate correspondence in promotion of the aims of the Chapter.
Section 7 –
The Treasurer shall be responsible for the cash funds and investments of the Chapter and the keeping of records relating thereto. All cash received shall be deposited into one or more financial institutions in the name of The Tulsa Chapter of The Oklahoma Society of Certified Public Accountants. The Board of Trustees shall designate the financial institutions and approve all investments. An investment committee may be appointed to recommend to the Board of Trustees appropriate investment policies and procedures.
The Board of Trustees shall assign check signing authority and the signature of one shall be sufficient to distribute and transfer funds. If the disbursement exceeds an amount established by the Board of Trustees, the signature of two authorized signers will be required. The authorized signers may be required to give bonds satisfactory to the Board of Trustees, the cost to be borne by the Chapter.
A set of financial reports for the previous fiscal year shall be delivered to the Oklahoma Society of Certified Public Accountants.
Section 9 - There shall be an Executive Committee composed of the Chairman, Immediate Past-Chairman, Vice-Chairman, Secretary, and Treasurer.
Section 10 - The Executive Committee shall meet on a regular basis to transact all business of the Chapter not required to be transacted by Committees, subject to the oversight of and approval by the Board of Trustees.
ARTICLE V - TRUSTEES AND THEIR DUTIES
Section 1 - There shall be a Board of Trustees composed of the Executive Committee and all Committee Chairpersons appointed by the Chairman.
Section 2 - The Trustees shall oversee all the business of the Chapter transacted by the Committees, including the Executive Committee, subject, nevertheless, to authority of the members to change or veto any action of the Trustees by a vote of the majority of the members voting at any meeting.
Section 3 - Regular attendance at all Board of Trustees meetings will be expected and required of each Trustee.
Section 4 - A majority of the Board of Trustees shall constitute a quorum.
ARTICLE VI - FISCAL YEAR - CHAPTER MEETINGS
Section 1 - The fiscal year of the Chapter shall end on the last day of April.
Section 2 - The annual meeting of the members of the Chapter shall be held on the first regular meeting day in April of each year, providing that the date of the annual meeting may be changed by the officers of the Chapter if notice is given to the members at least ten days in advance of the meeting.
Section 3 - Unscheduled meetings of the Chapter shall be held when, as often, and for such purpose as shall be decided by a majority of the members voting at any meeting of the Chapter or by the Trustees. Five business days’ notice thereof shall be given by the Secretary.
ARTICLE VII - DUES
Section 1 - Funds of the Chapter shall be provided by dues to be paid annually by required member classifications, the amount of which may be changed by a majority of the members voting thereon at a regular Chapter meeting. The Board of Trustees may specifically exclude a membership classification from the payment of dues. Dues payments will not be pro-rated for membership initiation or termination.
Section 2 - Upon the failure of a member to pay the required dues on or before a date established by the Board of Trustees, such member shall cease to be a member of the Chapter. No person shall enjoy the privileges of membership unless and until he shall have paid all dues assessed against him in favor of this Chapter. The Board of Trustees shall implement collection / notice procedures as considered necessary.
ARTICLE VIII - TERMINATION OF MEMBERSHIP
Section 1 - Any member may resign from membership in the Chapter upon written notice to the Secretary, and such resignation shall become effective upon receipt of such notice by the Secretary; provided that such member is not indebted to the Chapter in any way.
Section 2 - Any Officer, or Trustee, who has been regularly elected or appointed to any Chapter office, may resign from such office upon filing written notice with the Secretary, and such office shall thereupon be declared vacant.
Section 3 - Any person who, for any reason, shall cease to be a member in good standing of The Oklahoma Society of Certified Public Accountants shall also cease to be a member of this Chapter.
ARTICLE IX - COMMITTEES
Section 1 - The Chairman shall appoint such committees, as the good of the Chapter may require.
Section 2 - The existence of any special or ad hoc committee shall terminate upon the completion of the special matter for which the committee was appointed or at the will of the Chairman.
Section 3 - The Chairman shall be, and have authority to vote as, a member of any committee and to require reports therefrom.
Section 4 - A majority of a committee shall constitute a quorum.
Section 5 - All committees shall meet upon call of the Chairman of the Committee.
ARTICLE X - AMENDMENT OF BY-LAWS
Amendment of, changes or alterations in, or additions to these by-laws may be made at any meeting of the Chapter, provided that the Article to be amended, or the substance of the proposed amendment, change, or alteration is briefly stated in a notice, which notice shall state the date upon which a vote thereon is to be taken and shall have been submitted to each member by the Secretary at least ten days in advance of the date set for voting thereon. The votes of two-thirds of the members voting thereon shall be necessary to amend these by-laws.
ARTICLE XI - PARLIAMENTARY PROCEDURE
Except as otherwise herein provided, the business of the Chapter shall be conducted under the provisions of Roberts Rules of Order.